How an Electronic Document Management System works
Though still relevant, the use of paper for documentation is fading, being replaced by electronic forms of communication. For now, in most organizations, both physical and electronic documents are used concurrently. This inevitably means that information is scattered – paper documents are in the filing room, Word and Excel documents are in a variety of sometimes random folders, and emails are buried deep inside inboxes. There is also tons of information in databases that would be more useful if integrated with the documents. See how an Electronic Document Management system works, read more.
Needless to say, finding all the information needed at any given time in such a scenario can be tedious and time-consuming, sometimes even impossible. It is possible to have a system where all relevant information, regardless of their original format, can be accessed within seconds from the comfort of a computer. And one doesn’t even have to be at the office. Such a system is called an Electronic Document Management System (EDMS), and is something we at Techedge specialize in setting up, having done so for clients in financial services, manufacturing, trade and hospitality, among other sectors.
Our electronic document management system (EDMS) solutions are flexible enough to empower your organization to manage a document’s life cycle based on your organization’s SOPs, culture, priorities and goals. And as these change, your EDMS can rapidly adapt to it. Included as part of our EDMS solutions are workflows, complete with notifications to relevant staff members, virtual in-trays, built-in permissions, and much more.
Enterprise Content Management Systems (ECMS)
We go further to make your EDMS pick up data from your line-of-business solutions such as SAP, Microsoft Dynamics, Sun System, SICS N/T or whatever proprietary system you may be using for your daily operations. We blend this data with the relevant documents. In the end, you should be able to find whatever information you need, on one system, within a few seconds, from wherever you are – whether from the office, while working from home, or while working remotely from anywhere else around the world. With this step, we have now ventured into the realm of Enterprise Content Management Systems (ECMS), which provide a whole new set of possibilities which we would love to discuss with you. Kindly get in touch.